In other words, Project Integration Management process comprise of activities like identifying, defining, combining, and coordinating various processes related to project. In this Project Integration and Scope Management Tutorial, you will learn –
What is Project Integration Management? What is Project Scope Management?
Project Integration management includes following activities. We will see this all process step by step below:-
Project Charter
The project charter is an integral part of Project Integration Management, without a project charter, a project cannot start. It formally authorizes and defines the objectives of the project. It includes name, description, and deliverables of the project, usually written by a higher authority than a project manager.
Project Management Plan
Project plan development uses the outputs of the other planning processes to produce a consistent, logical document that can be used to guide both project control and project execution. Project Management Plan is used to direct project execution, documenting project planning assumption, communicating among stakeholders, for better project control, etc.
Direct and Manage Project Work
It is a process where the work will be executed as defined in the project management plan and implementing changes with respect to project requirement.
Monitor and Control Project Work
This stage includes tracking, reviewing and reporting the progress of the project in order to meet the performance objectives defined in the project management plan.
Perform Integrated Change Control
It is the phase where the impact of any change is assessed against the project. It requires to be assessed across the whole of the project. In this process, the actual work is analyzed against the projected plan and makes an adjustment if they are not inline or in sync. The difference between the “monitor & control project work” and “integrated change control” is that Perform Integrated Change Control emphasis on managing any change to project scope while the former one focuses on managing the way that such scope is executed.
Close Project or Phase
It is the phase of formal completion of the project related activities.
What is Project Scope Management?
A Scope Management processes determines what work is required to be done and ensure that the project includes only that work to complete the project.
Why managers need Project Scope Management
Without determining the project scope, the time or cost that the project will take up cannot be estimated Scope management builds control processes to address elements that may alter project during the project life-cycle It helps to avoid the challenges that a project might encounter with every growing scope and unruly requirement list.
This stage includes both-
Managing Project scope Managing Product scope
Project Scope Management Process include following activities. We will see this all process step by step below:-
Plan Scope Management
The Scope Management plan will determine how the scope will be defined, validated and controlled.
Collect Requirements
During this process managers use various techniques and tools for the collection of the project requirements from the stakeholders. This stage is very important and if done accurately the chances of error during the project will be minimal.
Defining Scope Process
This process clearly indicates how the project is supposed to progress and what it cannot do. During this process it is ensured that the project remains on the track by reviewing the supporting documents. The resulting scope will then mention the stakeholder’s requirements and expectations.
Creating WBS (Work Breakdown Structure)
The WBS enables the project manager and his team to break down a high level project deliverables into a smaller, manageable units of work called work packages.
Validate Scope
The validate scope process involves clients acceptance. It is when the client formally accepts all the project deliverables. At the end of each phase this process occurs. During this process, the client gives their feedback on the work that was performed.
Scope Control
This process or phase involves the monitoring of the project status and managing of the scope changes. Apart from this, it also involves assessing of the additional requirements by the customer or proactively overlooking the project scope. Key points to remember for Scope Management
To avoid cost overrun and schedule slips, the scope needs to be complete and accurate. Scope needs to be clearly defined to avoid unnecessary work and confusion Scope document should be shared with all stakeholders to avoid error in design and requirement The good practice for Scope Management is that the scope document must remain unaltered for the duration of project
Summary
The scope management is used for determining how the rest of the scope planning processes will be managed. The key aspect of this stage
Project requirement analysis Communicate the scope change to all stakeholders Roles and responsibilities pertaining to scope
